Privacy Policy

Busy Bee Nursery School collects and handles personal information about families and staff.

How we collect your Data

  • Website enquiries
  • Telephone enquiries
  • Registering a place at Nursery- The Nursery Agreement
  • Medical and Accident Records for your child
  • Daily register of attendance
  • Reports from third Parties- Your Child’s other Nursery setting, School setting or Other Professionals involved in your child’s care and development e.g. Speech and language therapy, Health Visitor and Children’s Social Care.
  • Photographs and Observations of children’s learning
  • The processing of claims for children’s government funding      
  • Job application forms
  • Contracts of employment and safer recruitment checks
  • Staff qualifications and Training records

The data we collect

  • To keep your child safe e.g. holding emergency contact details and recording who is present in the nursery (register/visitors book)
  • To share concerns about your child’s health, safety and wellbeing with you and if necessary with Children’s Social Care
  • To share news with you about your child’s learning and development
  • To respond to questions and queries
  • To send invoices
  • To share news from the nursery
  • To ask for your feedback about your child’s experience at nursery so that we may be able to make improvements to the service we provide
  • To support your child’s move to and from another setting/school
  • To claim Government Funding for eligible child

Why we collect it and how it might be used

  • To keep your child safe e.g. holding emergency contact details and recording who is present in the nursery (register/visitors book)
  • To share concerns about your child’s health, safety and wellbeing with you and if necessary with Children’s Social Care
  • To share news with you about your child’s learning and development
  • To respond to questions and queries
  • To send invoices
  • To share news from the nursery
  • To ask for your feedback about your child’s experience at nursery so that we may be able to make improvements to the service we provide
  • To support your child’s move to and from another setting/school
  • To claim Government Funding for eligible child

Where we store it

Personal Data is held securely in the following ways:

  • Paper work containing personal data are stored in a locked filing cabinet- only accessible to nursery staff.
  • Emergency contact name sand numbers are also stored in our register so they can be accessed quickly.
  • Photographs and observations of children’s learning are stored on our camera in the nursery which only staff can access and children’s observations and learning are stored in the children’s folders and parent link books in their bags. 
  • By law we must keep paper work for a minimum of 3 years. Once the 3 years is up your paper work is shredded.

Sharing your data

Third Parties:

We do not sell data onto other parties. We do not give access to third parties without prior written consent from you. The only exception to this would be if we considered that there would be a safeguarding risk to your child if we were not to do so. In this situation we have a duty of care to put children’s safety first. When parents provide data which will be shared with Hampshire County Council e.g. for funding claims, parents can ask to see a copy of Hampshire County Councils Privacy Notice.

Complaints

If you would like to see copies of the data we collect on you or if you have a concern relating to data collection, data handling or believe there has been a data breech at Busy Bee Nursery School please contact Lucy Noe who is the person responsible for data and Nursery manager.

e-mail at info@busybeenurseryschool.co.uk

Telephone: 01730 264776

 

Policy created 21.05.18